Hosting Virtual Events

Convert your conference into a virtual event with this robust app.

Are you facing an event cancelation or postponement? Maybe there is another way. Virtual Events were already growing in popularity and, with the state of the world right now, you may have seen that organizations like Apple, Adobe and Google are pivoting their events to a virtual format.

In this post, I’ll share an app that I’ve personally used for organizing events that has quickly adapted to the Virtual Event space.

Whova: Event Management Software and App

Whova is an award-winning system for organizing events. If you’ve ever downloaded an app for an event, then you have an idea of how their app functions. But the real power of Whova is in their event management tools. From session management to name badges, their platform is robust and complete.

Last week they released features that quickly allow you to convert your in-person event to a virtual event.
Virtual Sessions, Anytime and Anywhere
Whova’s Virtual Event Center allows you to facilitate live streams and recorded videos of your sessions in one place. All live streams and videos can be accessed via their Web App too, which allows attendees to watch talks on their laptops/desktops.

These live sessions and pre-recorded videos are delivered using the tools you already have. Vimeo, Youtube, Zoom, Google Hangouts, Facebook Live and more are all supported.

Virtual Meet-Ups & Discussion
Whova features a Community Board allowing everyone to come together and mingle online. You can create conversational topics specific to your event and boost attendees’ interactions.

Live Q&A
Attendees can ask questions on every session detail page and vote on good questions. Speakers can either give an answer through the Whova app, or directly cover certain questions during their live session. This makes sessions engaging just like it would in person.

Live Polling
People love to be included during a live session. Not only does live polling get attendees excited about a session, but it also gives you the ability to see engagement rates, instant feedback, and data to use for next year’s event.

Virtual Exhibitor Hall
You can still give a great opportunity for your exhibitors to promote their organizations and products through custom profiles with product photos, in-app coupons, giveaways, and raffles. Attendees can leave comments, request information, and sign up for exhibitors’ newsletters. Exhibitors have a suite of lead tracking and conversion tools available.


Whova’s capabilities go far beyond the above features. I recommend checking it out at to see if it’s the right tool for your virtual event.

Don’t forget to create tactile connections to your attendees through the use of promotional products and corporate gifting. Many of our suppliers are working with us to make it affordable for you to drop-ship your event items directly to attendees and speakers. Reach out to your ROBYN Swag Experts to learn how we can help you keep in touch with your audience.